Dow Jones is looking for an Executive Assistant to support our CXO. This position will manage mostly business related tasks for the CXO such as creating reports, organizing travel and accommodations, taking minutes, and other organizational tasks. The ideal candidate will need to have a detailed understanding of the full Google suite, be extremely fast at solving problems and have previous experience as an executive assistant. This candidate should be someone who enjoys being a team player and can handle many different types of work styles with tact and professionalism. Most importantly, they must be self-motivated and have the proven ability to use discretion. This position is New York based.
Work with the Chief of Staff to understand the executive's goals and objectives in order to effectively anticipate deliverables and follow up when necessary.
Maintain the calendar for the CXO, being attentive to priorities and optimal use of the executive's time. The calendar should be managed with a two to three week view that is coordinated with the COS.
Proactively manage the CXO’s extremely busy calendar with an awareness as to purpose, timeliness, participation and business rationale for meetings and events; minimize juggling of last minute requests/demands and shuffling of meetings
Provide a bridge for smooth communication between the CXO’s office and internal departments; demonstrate leadership to maintain credibility, trust and support with senior management staff
Prioritize conflicting needs; handle matters expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressures
Prepare daily pre-reads and meeting material with the Chief of Staff.
Ensure that proper preparation of materials and files are available for each day's meetings and events.
Arrange video conferences/teleconferences including tech support for all meetings. When the CXO is joining a video conference, the EA should be available in case there are technical issues that need to be troubleshooted.
Preparing and filing travel expenses.
Managing relationships with vendors, tracking expenses and ensuring departmental bills are being paid
Coordinate catering needs.
Plan and coordinate global travel. Arrange flights, rail service, hotel and car service reservations. Prepare a detailed travel itinerary prior to each trip.
Managing the weekend document preparing for the upcoming week. Needs to be completed by 3pm Friday.
Five or more years’ experience as an executive assistant, supporting C-Suite executive.
Must be proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Zoom, and the Google Suite of products.
Strong attention to detail
Proven ability to handle confidential information
Knowledgeable about how large corporations work
Excellent writing skills
Demonstrates clear and effective communication skills
Maintains confidential information with superior judgment and discretion.
Ability to manage multiple projects and people simultaneously.
You have a positive, problem solving attitude.
Dow Jones , Making Careers Newsworthy
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, protected veteran status, or disability status. EEO/AA/M/F/Disabled/Vets .
Dow Jones is committed to providing reasonable accommodation for qualified individuals with disabilities, in our job application and/or interview process. If you need assistance or accommodation in completing your application, due to a disability, please reach out to us at TalentResourceTeam@dowjones.com. Please put “Reasonable Accommodation" in the subject line.
Business Area: TECHNOLOGY - PRODUCT DEVELOPMENT
Job Category: Administration
Since 1882, Dow Jones has been finding new ways to bring information to the world’s top business entities. Beginning as a niche news agency in an obscure Wall Street basement, Dow Jones has grown to be a worldwide news and information powerhouse, with prestigious brands including The Wall Street Journal, Dow Jones Newswires, Factiva, Barron’s, MarketWatch and Financial News.
This longevity and success is due to a relentless pursuit of accuracy, depth and innovation, enhanced by the wisdom of past experience and a solid grasp on the future ahead. More than its individual brands, Dow Jones is a modern gateway to intelligence, with innovative technology, advanced data feeds, integrated solutions, expert research, award-winning journalism and customizable apps and delivery systems to bring the information that matters most to customers, when and where they need it, every day.
If you are a current employee at Dow Jones, do not apply here. Please go to the Career section on your Workday homepage and view "Find Jobs - Dow Jones." Thank you.
Req ID: 23989